What does a Billing and Posting Clerk do?

Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Day to day that includes work like verify accuracy of billing data and revise any errors and Resolve discrepancies in accounting records.

What skills should a Billing and Posting Clerk put on a resume?

O*NET rates Reading Comprehension, Mathematics, Active Listening, Critical Thinking, and Monitoring among the most important skills for this occupation. Name the ones that are genuinely yours and show where you used them. A resume that lists skills you do not have is weaker than one that lists fewer.

What software should a Billing and Posting Clerk list?

Software recorded for this occupation includes Accounting software, Accuity EPICWare, Aderant legal software, Allscripts Professional PM, and Automated billing software. Applicant tracking systems match on the exact product name, so write the tool as the posting writes it rather than describing it in general terms.

What other job titles cover Billing and Posting Clerk work?

O*NET records 40 titles for this occupation, including Billing Clerk, Billing Coordinator, Pre-Audit Clerk, and Statement Clerk. Searching only your own job title hides most of the openings you could apply to.

What qualifications does a Billing and Posting Clerk need?

In O*NET's survey of people doing this job, 51% reported their level of education as "Some College Courses". That is what current postholders reported, not a requirement any single employer sets.

Will this resume pass an ATS for a Billing and Posting Clerk role?

No tool outside an employer can tell you how that employer's system is configured, including ours. What you can control is that the resume parses cleanly, names the work in the words the posting uses, and does not claim anything you cannot back up.

Billing and Posting Clerk resume example

A resume for a Billing and Posting Clerk needs to show the work itself: compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Day to day that means work like this: verify accuracy of billing data and revise any errors; resolve discrepancies in accounting records. Recruiters and applicant tracking systems both read for the tasks and tools this role actually involves, so the strongest resume names them in your own experience rather than describing the job in the abstract. Below are the tasks O*NET records for this occupation, the software and tools it uses, the titles it is advertised under, and the skills worth naming if they are genuinely yours.

Also advertised as

The same job is posted under many titles. Searching only your own job title hides most of the openings you could apply to.

Billing Clerk
Billing Coordinator
Pre-Audit Clerk
Statement Clerk
Account Services Representative
Accounts Services Rep
Biller
Item Processing Clerk
IP Clerk
Medical Biller
Statement Distribution Clerk
Statement Services Representative
Statement Services Rep
AR Clerk
AR Coordinator
BOL Clerk
BOM Clerk
COD Clerk

O*NET records 40 titles for this occupation in total.

What people in this job call themselves

Titles reported by people actually doing this work, which is often not the title on the job posting.

Account Services Representative (Accounts Services Rep)
Item Processing Clerk (IP Clerk)
Statement Services Representative (Statement Services Rep)

What this work actually involves

Tasks recorded for this occupation, in O*NET's words. If your experience covers one of these, it belongs on your resume in your own words.

Verify accuracy of billing data and revise any errors.
Resolve discrepancies in accounting records.
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Operate typing, adding, calculating, or billing machines.
Post stop-payment notices to prevent payment of protested checks.
Verify signatures and required information on checks.
Keep records of invoices and support documents.
Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
Contact customers to obtain or relay account information.
Route statements for mailing or over-the-counter delivery to customers.
Monitor equipment to ensure proper operation.
Fix minor problems, such as equipment jams, and notify repair personnel of major equipment problems.

28 tasks are recorded in total; these are the most central.

Example bullets for this role

Built from this occupation's own tasks. The brackets stay empty on purpose: we will not invent a number for you, and a fabricated metric is the fastest way to lose an interview you had already won.

Verify accuracy of billing data and revise any errors, for [who or what it served], at [what volume].
Resolve discrepancies in accounting records, for [who or what it served], at [what volume].
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered, for [who or what it served], at [what volume].
Operate typing, adding, calculating, or billing machines, for [who or what it served], at [what volume].

Software used in this role

Recorded for this occupation by O*NET. An applicant tracking system matches the exact product name, so write the tool the way the posting writes it.

Accounting software
Accuity EPICWare
Aderant legal software
Allscripts Professional PM
Automated billing software
CAI Software Seasoft
Check imaging software
Check processing software
Check sorting control software
Customer relationship management CRM software
Database software
Desktop publishing software
eMDs Medisoft
Epic Systems

59 software entries are recorded in total.

Tools and equipment

The physical equipment this occupation is recorded as using. Worth naming when a posting asks for it by name.

10-key calculators
Billing machines
Bookkeeping machines
Check and document signers
Check cancelling machines
Check filing cabinets
Check sorting machines
Desktop computers
Digital cameras
Digital postal meters
Envelope opening machines
Envelope sealing machines

Skills an ATS reads for

Worth naming only if they are genuinely yours. Keyword overlap is one input to a resume's score, not a verdict.

Accounting

What this job rates as most important

O*NET rates every skill for importance to this occupation. These are the highest rated, in order.

01Reading Comprehension
02Mathematics
03Active Listening
04Critical Thinking
05Monitoring
06Speaking
07Time Management
08Writing

Knowledge areas

The subject knowledge this occupation draws on, rated by importance.

Administrative
Customer and Personal Service
English Language
Economics and Accounting
Mathematics
Computers and Electronics
Administration and Management

What qualifications people in this job have

From O*NET's survey of people doing this work. This is what postholders reported, not a requirement any single employer sets.

51%Some College Courses
21%High School Diploma, or the equivalent
17%Post-Secondary Certificate, awarded for training completed after high school

What level this role is pitched at

O*NET places this occupation in “Medium Preparation Needed”. Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

Common questions

What does a Billing and Posting Clerk do?: Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes. Day to day that includes work like verify accuracy of billing data and revise any errors and Resolve discrepancies in accounting records.
What skills should a Billing and Posting Clerk put on a resume?: O*NET rates Reading Comprehension, Mathematics, Active Listening, Critical Thinking, and Monitoring among the most important skills for this occupation. Name the ones that are genuinely yours and show where you used them. A resume that lists skills you do not have is weaker than one that lists fewer.
What software should a Billing and Posting Clerk list?: Software recorded for this occupation includes Accounting software, Accuity EPICWare, Aderant legal software, Allscripts Professional PM, and Automated billing software. Applicant tracking systems match on the exact product name, so write the tool as the posting writes it rather than describing it in general terms.
What other job titles cover Billing and Posting Clerk work?: O*NET records 40 titles for this occupation, including Billing Clerk, Billing Coordinator, Pre-Audit Clerk, and Statement Clerk. Searching only your own job title hides most of the openings you could apply to.
What qualifications does a Billing and Posting Clerk need?: In O*NET's survey of people doing this job, 51% reported their level of education as "Some College Courses". That is what current postholders reported, not a requirement any single employer sets.
Will this resume pass an ATS for a Billing and Posting Clerk role?: No tool outside an employer can tell you how that employer's system is configured, including ours. What you can control is that the resume parses cleanly, names the work in the words the posting uses, and does not claim anything you cannot back up.

Related roles

Occupations O*NET records as closest to this one, and worth looking at if this search is not moving.

What this page cannot tell you

No tool outside an employer can tell you how that employer’s ATS is configured, including ours.
This page makes no claim about pay, demand or how many people hold this job. O*NET does not publish that here and we will not estimate it.
Keyword overlap is one input to a resume’s score, not a verdict on you. A resume that names skills you do not have is worse than one that names fewer.

If this is the job you are aiming at, the guide to tailoring a resume covers how to aim one posting properly, and building and exporting a resume here is free.

Occupation data from the O*NET 29.1 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under CC BY 4.0. O*NET is a trademark of USDOL/ETA. SpartanResume is not endorsed by USDOL/ETA.