What skills should a Facilities Manager put on a resume?

O*NET rates Speaking, Active Listening, Critical Thinking, Monitoring, and Reading Comprehension among the most important skills for this occupation. Name the ones that are genuinely yours and show where you used them. A resume that lists skills you do not have is weaker than one that lists fewer.

What software should a Facilities Manager list?

Software recorded for this occupation includes Adobe Acrobat, Adobe PageMaker, ADP Enterprise HR, ADP Workforce Now, and Autodesk AutoCAD. Applicant tracking systems match on the exact product name, so write the tool as the posting writes it rather than describing it in general terms.

What other job titles cover Facilities Manager work?

O*NET records 30 titles for this occupation, including Facilities Director, Facilities Maintenance Manager, Facilities Operations Manager, and Facilities Ops Manager. Searching only your own job title hides most of the openings you could apply to.

What qualifications does a Facilities Manager need?

In O*NET's survey of people doing this job, 57% reported their level of education as "Associate's Degree". That is what current postholders reported, not a requirement any single employer sets.

Will this resume pass an ATS for a Facilities Manager role?

No tool outside an employer can tell you how that employer's system is configured, including ours. What you can control is that the resume parses cleanly, names the work in the words the posting uses, and does not claim anything you cannot back up.

Facilities Manager resume example

A resume for a Facilities Manager needs to show the work itself: plan, direct, or coordinate operations and functionalities of facilities and buildings. Day to day that means work like this: monitor the facility to ensure that it remains safe, secure, and well-maintained; oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems. Recruiters and applicant tracking systems both read for the tasks and tools this role actually involves, so the strongest resume names them in your own experience rather than describing the job in the abstract. Below are the tasks O*NET records for this occupation, the software and tools it uses, the titles it is advertised under, and the skills worth naming if they are genuinely yours.

Also advertised as

The same job is posted under many titles. Searching only your own job title hides most of the openings you could apply to.

Facilities Director
Facilities Maintenance Manager
Facilities Operations Manager
Facilities Ops Manager
Building Maintenance Superintendent
Building Services Supervisor
Facilities Coordinator
Facilities Engineer
Facilities Operations Specialist
Facilities Ops Specialist
Maintenance Superintendent
Facilities Ops Director
Ops Administrator
Building Manager
Conference Center Manager
Facilities Electrical Engineer
Facilities Operations Director
Facilities Project Manager

O*NET records 30 titles for this occupation in total.

What people in this job call themselves

Titles reported by people actually doing this work, which is often not the title on the job posting.

Facilities Manager
Facilities Operations Manager (Facilities Ops Manager)
Facilities Operations Specialist (Facilities Ops Specialist)

What this work actually involves

Tasks recorded for this occupation, in O*NET's words. If your experience covers one of these, it belongs on your resume in your own words.

Monitor the facility to ensure that it remains safe, secure, and well-maintained.
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Plan, administer, and control budgets for contracts, equipment, and supplies.
Participate in architectural and engineering planning and design, including space and installation management.
Set goals and deadlines for the department.
Conduct classes to teach procedures to staff.
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
Acquire, distribute and store supplies.
Dispose of, or oversee the disposal of, surplus or unclaimed property.
Manage leasing of facility space.

Example bullets for this role

Built from this occupation's own tasks. The brackets stay empty on purpose: we will not invent a number for you, and a fabricated metric is the fastest way to lose an interview you had already won.

Monitor the facility to ensure that it remains safe, secure, and well-maintained, for [who or what it served], at [what volume].
Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems, for [who or what it served], at [what volume].
Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations, for [who or what it served], at [what volume].
Plan, administer, and control budgets for contracts, equipment, and supplies, for [who or what it served], at [what volume].

Software used in this role

Recorded for this occupation by O*NET. An applicant tracking system matches the exact product name, so write the tool the way the posting writes it.

Adobe Acrobat
Adobe PageMaker
ADP Enterprise HR
ADP Workforce Now
Autodesk AutoCAD
Autodesk Revit
Blackbaud The Raiser's Edge
Delphi Technology
Email software
FileMaker Pro
Fund accounting software
Google Docs
Google Drive
Google Workspace software

50 software entries are recorded in total.

Tools and equipment

The physical equipment this occupation is recorded as using. Worth naming when a posting asks for it by name.

10-key calculators
Desktop computers
Laptop computers
Laser facsimile machines
Mobile phones
Multi-line telephone systems
Notebook computers
Personal computers
Photocopying equipment
Scanners
Tablet computers

What this job rates as most important

O*NET rates every skill for importance to this occupation. These are the highest rated, in order.

01Speaking
02Active Listening
03Critical Thinking
04Monitoring
05Reading Comprehension
06Coordination
07Social Perceptiveness
08Judgment and Decision Making
09Management of Personnel Resources
10Complex Problem Solving

Knowledge areas

The subject knowledge this occupation draws on, rated by importance.

Customer and Personal Service
Administration and Management
English Language
Public Safety and Security
Personnel and Human Resources
Mechanical
Building and Construction
Administrative

What qualifications people in this job have

From O*NET's survey of people doing this work. This is what postholders reported, not a requirement any single employer sets.

57%Associate's Degree
15%High School Diploma, or the equivalent
11%Some College Courses

What level this role is pitched at

O*NET places this occupation in “Medium Preparation Needed”. Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

Common questions

What does a Facilities Manager do?: Plan, direct, or coordinate operations and functionalities of facilities and buildings. Day to day that includes work like monitor the facility to ensure that it remains safe, secure, and well-maintained and Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
What skills should a Facilities Manager put on a resume?: O*NET rates Speaking, Active Listening, Critical Thinking, Monitoring, and Reading Comprehension among the most important skills for this occupation. Name the ones that are genuinely yours and show where you used them. A resume that lists skills you do not have is weaker than one that lists fewer.
What software should a Facilities Manager list?: Software recorded for this occupation includes Adobe Acrobat, Adobe PageMaker, ADP Enterprise HR, ADP Workforce Now, and Autodesk AutoCAD. Applicant tracking systems match on the exact product name, so write the tool as the posting writes it rather than describing it in general terms.
What other job titles cover Facilities Manager work?: O*NET records 30 titles for this occupation, including Facilities Director, Facilities Maintenance Manager, Facilities Operations Manager, and Facilities Ops Manager. Searching only your own job title hides most of the openings you could apply to.
What qualifications does a Facilities Manager need?: In O*NET's survey of people doing this job, 57% reported their level of education as "Associate's Degree". That is what current postholders reported, not a requirement any single employer sets.
Will this resume pass an ATS for a Facilities Manager role?: No tool outside an employer can tell you how that employer's system is configured, including ours. What you can control is that the resume parses cleanly, names the work in the words the posting uses, and does not claim anything you cannot back up.

Related roles

Occupations O*NET records as closest to this one, and worth looking at if this search is not moving.

What this page cannot tell you

No tool outside an employer can tell you how that employer’s ATS is configured, including ours.
This page makes no claim about pay, demand or how many people hold this job. O*NET does not publish that here and we will not estimate it.
Keyword overlap is one input to a resume’s score, not a verdict on you. A resume that names skills you do not have is worse than one that names fewer.

If this is the job you are aiming at, the guide to tailoring a resume covers how to aim one posting properly, and building and exporting a resume here is free.

Occupation data from the O*NET 29.1 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under CC BY 4.0. O*NET is a trademark of USDOL/ETA. SpartanResume is not endorsed by USDOL/ETA.