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Data Entry Keyer resume example

A resume for a Data Entry Keyer needs to show the work itself: operate data entry device, such as keyboard or photo composing perforator. Day to day that means work like this: locate and correct data entry errors, or report them to supervisors; compile, sort, and verify the accuracy of data before it is entered. Recruiters and applicant tracking systems both read for the tasks and tools this role actually involves, so the strongest resume names them in your own experience rather than describing the job in the abstract. Below are the tasks O*NET records for this occupation, the software and tools it uses, the titles it is advertised under, and the skills worth naming if they are genuinely yours.

Also advertised as

The same job is posted under many titles. Searching only your own job title hides most of the openings you could apply to.

  • Data Capture Specialist
  • Data Entry Clerk
  • Data Entry Operator
  • Data Transcriber
  • Data Entry Machine Operator
  • Data Entry Specialist
  • Records Clerk
  • Underwriting Support Specialist
  • KST Operator
  • MTST Operator
  • TWX Operator
  • Adjusto-Writer Operator
  • Automatic Operator
  • Braille Operator
  • Braille Transcriber
  • Braille Typist
  • Card Puncher
  • Card Punching Machine Operator

O*NET records 40 titles for this occupation in total.

What this work actually involves

Tasks recorded for this occupation, in O*NET's words. If your experience covers one of these, it belongs on your resume in your own words.

  • Locate and correct data entry errors, or report them to supervisors.
  • Compile, sort, and verify the accuracy of data before it is entered.
  • Compare data with source documents, or re-enter data in verification format to detect errors.
  • Store completed documents in appropriate locations.
  • Select materials needed to complete work assignments.
  • Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
  • Maintain logs of activities and completed work.
  • Load machines with required input or output media, such as paper, cards, disks, tape, or Braille media.
  • Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.

Example bullets for this role

Built from this occupation's own tasks. The brackets stay empty on purpose: we will not invent a number for you, and a fabricated metric is the fastest way to lose an interview you had already won.

  • Locate and correct data entry errors, or report them to supervisors, for [who or what it served], at [what volume].
  • Compile, sort, and verify the accuracy of data before it is entered, for [who or what it served], at [what volume].
  • Compare data with source documents, or re-enter data in verification format to detect errors, for [who or what it served], at [what volume].
  • Store completed documents in appropriate locations, for [who or what it served], at [what volume].

Software used in this role

Recorded for this occupation by O*NET. An applicant tracking system matches the exact product name, so write the tool the way the posting writes it.

  • Blackbaud The Raiser's Edge
  • Data entry software
  • Database software
  • Electronic medical record EMR software
  • FaceTime
  • FileMaker Pro
  • Google Docs
  • Google Drive
  • Healthcare common procedure coding system HCPCS
  • IBM Informix
  • Intuit QuickBooks
  • Jenzabar ERP
  • Medical condition coding software
  • Medical procedure coding software

26 software entries are recorded in total.

Tools and equipment

The physical equipment this occupation is recorded as using. Worth naming when a posting asks for it by name.

  • Computer data input scanners
  • Computer inkjet printers
  • Computer keyboards
  • Laser facsimile machines
  • Multiline telephone systems
  • Personal computers
  • Photo composing perforators

What this job rates as most important

O*NET rates every skill for importance to this occupation. These are the highest rated, in order.

  1. 01Reading Comprehension
  2. 02Active Listening
  3. 03Monitoring
  4. 04Time Management
  5. 05Writing

Knowledge areas

The subject knowledge this occupation draws on, rated by importance.

  • English Language
  • Administrative
  • Customer and Personal Service
  • Law and Government

What qualifications people in this job have

From O*NET's survey of people doing this work. This is what postholders reported, not a requirement any single employer sets.

  • 59%High School Diploma, or the equivalent
  • 30%Some College Courses
  • 11%Associate's Degree

What level this role is pitched at

O*NET places this occupation in “Some Preparation Needed”. These occupations usually require a high school diploma.

Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.

Common questions

What does a Data Entry Keyer do?
Operate data entry device, such as keyboard or photo composing perforator. Day to day that includes work like locate and correct data entry errors, or report them to supervisors and Compile, sort, and verify the accuracy of data before it is entered.
What skills should a Data Entry Keyer put on a resume?
O*NET rates Reading Comprehension, Active Listening, Monitoring, Time Management, and Writing among the most important skills for this occupation. Name the ones that are genuinely yours and show where you used them. A resume that lists skills you do not have is weaker than one that lists fewer.
What software should a Data Entry Keyer list?
Software recorded for this occupation includes Blackbaud The Raiser's Edge, Data entry software, Database software, Electronic medical record EMR software, and FaceTime. Applicant tracking systems match on the exact product name, so write the tool as the posting writes it rather than describing it in general terms.
What other job titles cover Data Entry Keyer work?
O*NET records 40 titles for this occupation, including Data Capture Specialist, Data Entry Clerk, Data Entry Operator, and Data Transcriber. Searching only your own job title hides most of the openings you could apply to.
What qualifications does a Data Entry Keyer need?
In O*NET's survey of people doing this job, 59% reported their level of education as "High School Diploma, or the equivalent". That is what current postholders reported, not a requirement any single employer sets.
Will this resume pass an ATS for a Data Entry Keyer role?
No tool outside an employer can tell you how that employer's system is configured, including ours. What you can control is that the resume parses cleanly, names the work in the words the posting uses, and does not claim anything you cannot back up.

Related roles

Occupations O*NET records as closest to this one, and worth looking at if this search is not moving.

What this page cannot tell you

  • No tool outside an employer can tell you how that employer’s ATS is configured, including ours.
  • This page makes no claim about pay, demand or how many people hold this job. O*NET does not publish that here and we will not estimate it.
  • Keyword overlap is one input to a resume’s score, not a verdict on you. A resume that names skills you do not have is worse than one that names fewer.

If this is the job you are aiming at, the guide to tailoring a resume covers how to aim one posting properly, and building and exporting a resume here is free.

Occupation data from the O*NET 29.1 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under CC BY 4.0. O*NET is a trademark of USDOL/ETA. SpartanResume is not endorsed by USDOL/ETA.